Emails are the most widely used form of communication in today’s working environment. Employees rely on using email services to send messages and memos to their co-workers and boss all the time. Email is the easiest form of written communication to use for professional purposes. It’s much easier to type a message onto a computer and click send than it is to write it down on a piece of paper and go deliver it. Emails are more flexible as well. You can erase words or letters after typing if you make a mistake. This isn’t possible in real life unless you write with a pencil. Gmail also goes a step further and allows you to undo sending a mail if you accidentally send something incorrectly. Perhaps the best feature of emails is the inbox which lets you painlessly organize all the emails you have ever received and allows you to easily see what emails you have sent and received from a person.
If you’re a marketer, you shouldn’t waste your time writing and sending the same emails to different people every day. Instead, you can use and email automation service to help you with this task. Currently, one of the most fully-fledged solutions is ClickFunnels. The service can take care of almost all of the digital marketing needs of your business. If the only service you require is email automation, then you can check out other alternatives from clickfunnels like ConvertKits, Leadpages and Drip.
You will still need to write emails yourself, though, when communicating with employees and suppliers, for example. Considering how many emails you need to type in a day, it’s a good idea to improve your productivity through the use of shortcut keys. These key combos will make you much more efficient when drafting or reading emails and save you time.
1. New Message: Ctrl + Shift + M
This key combo opens up a new message to type in outlook. It’s easy to remember since ‘M’ stands for the message. By using this shortcut, you won’t have to waste time moving the pointer to the new message button. Simply input the combo and you’re ready to type a new email.
2. Send: Alt + S
After writing a long email, it can be annoying to have to scroll all the way up or down to find the send button. Thankfully, this shortcut allows you to send the message right away. Don’t worry about accidentally sending an incomplete email, since it’ll still ask for confirmation before actually sending. It’ll be easy to recall after you understand that ‘S’ stands for sending.
3. Delete: Delete Key
Some of you may already know this, but it was still worth including in the list, just in case someone didn’t. This function is pretty simple to use. You first need to select an email or contact and then when you click delete, it’ll erase it. This is one of the easiest shortcuts to use since it’s only a single key; yet, it’s pretty useful.
4.Search: Ctrl + E
This shortcut takes you to the search box right away. Here you can begin typing your query to find words included in a message, a label or contact. Alternatively, you can use a combination of the Alt key with H, R or P to achieve the same thing.